The organization of the ICONSUS2025 conference values the protection of personal data of its participants. This Privacy Policy describes how data is collected, used, and protected, in compliance with the General Data Protection Regulation (Regulation (EU) 2016/679 – GDPR).
1. Data Controller
The entity responsible for processing personal data is the organization of the ICONSUS2025 conference, represented by the Santarém Polytechnic University, located at Complexo Andaluz – Apartado 295, 2001-904 Santarém, Portugal.
Contact: iconsus2025@ipsantarem.pt.
2. Purpose of Data Collection
The personal data collected through the registration form will be used exclusively for:
- Processing conference registration for ICONSUS2025;
- Communicating logistical and organizational information related to the event;
- Issuing certificates of participation;
- Administrative and accounting management, when applicable;
- Complying with legal obligations.
3. Data Collected
During the registration process, the following data may be requested:
- Full name;
- Email address;
- Institution/affiliation;
- Tax identification number (if applicable, for invoice/receipt issuance);
- Phone contact (optional);
- Other specific data necessary for the organization of the conference (such as dietary preferences, accessibility needs, etc.).
4. Legal Basis for Processing
The processing of personal data is based on:
- The performance of a contract (registration and participation in the conference);
- Compliance with legal obligations;
- The legitimate interest of the organization in holding the event.
5. Data Retention Period
Personal data will be retained only for the time strictly necessary for the organization of the conference and for the fulfillment of legal obligations arising from the participant’s involvement in the event. After this period, the data will be deleted or anonymized.
6. Data Sharing with Third Parties
Personal data will not be shared with third parties, except when necessary for the organization of the conference (e.g., invoicing services or insurance) or to comply with legal obligations.
7. Data Subject Rights
Under the GDPR, participants have the right to:
- Access their personal data;
- Request correction or updating of their data;
- Request deletion of their data (“right to be forgotten”);
- Object to processing or request restriction of processing;
- Request data portability;
- File a complaint with the National Data Protection Commission (CNPD) at www.cnpd.pt.
To exercise any of these rights, a written request should be made to the email: iconsus2025@ipsantarem.pt.
8. Data Security
The ICONSUS2025 organization is committed to applying appropriate technical and organizational measures to ensure the security of personal data, protecting it against unauthorized access, loss, disclosure, or alteration.